Administrative Assistant Job at Stiles, Fort Lauderdale, FL

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  • Stiles
  • Fort Lauderdale, FL

Job Description

Provides assistance to the Property Manager and in all administrative aspects of building management including A/P, A/R, typing, filing, telephone coverage, report completion and projects as assigned. Serves as liaison between property, regional and corporate office, vendors and tenants.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Answer all incoming telephone lines. Ensure that phones are tended to by 8:00 am each morning and forwarded at 5:00 pm each evening.
  • Determine urgency and respond to all inquiries/requests promptly. Prepare work order requests and dispatch promptly. Track completion and follow-up on open work order requests daily and report findings of any chronic unresolved service requests to Property Manager.
  • Greet office visitors in a friendly and professional manner, offer visitors refreshments, and maintain receptionist desk, reception area, kitchen, copy room and conference room in a neat and organized manner.
  • Open and stamp all incoming mail and distribute accordingly daily. Handle all outgoing mail.
  • Coordinate maintenance service for all office equipment, order and maintain office supply inventory, and maintain postage meter.
  • Initiate tenant notifications of all building activities, initiate security notifications of events requiring security assistance.
  • Coordinate tenant parties and Christmas decorations.
  • Order tenant signage, update web directory.
  • Prepare monthly tenant invoices to include credits, write-offs, and miscellaneous billings (i.e., electrical, OT HVAC, building services, late fees, etc.) and forward copies of all invoices to Accountant in charge of property promptly.
  • Code all incoming invoices timely and submit to Assistant Property Manager for processing.
  • Ensure all tenant and vendors.

EDUCATION and EXPERIENCE:

Associate degree preferred and minimum of five years’ experience.

Recent grads with four year degrees and limited experience will be considered; this is a ground floor opportunity to grow into a property manager role.

Job Tags

Work at office, Day shift, Afternoon shift,

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