Job Description

Executive Assistant to the Chief Human Resources Officer

Boston, MA | High-Impact, Executive-Level Support

Are you an experienced Executive Assistant who thrives in a fast-paced, high-accountability environment? Do you excel at managing complex calendars, coordinating high-level meetings, and acting as the strategic right-hand to senior leadership ? If so, we invite you to join our dynamic team as an Executive Assistant to the Chief Human Resources Officer (CHRO) .

Why You?

You are a proactive problem solver, master organizer, and strategic thinker who thrives in a role where no two days are the same. You can confidently liaise with board members, government officials, and senior executives while maintaining the highest level of professionalism and discretion.

What You'll Do:

✅ Executive Support & Calendar Mastery – Manage the CHRO’s dynamic schedule, balancing meetings, strategic work sessions, and travel coordination.

✅ High-Stakes Meeting & Event Management – Organize board-level and senior leadership meetings, ensuring seamless execution.

✅ Stakeholder Engagement – Serve as the primary liaison for key partners, including board members and industry leaders.

✅ Project & Communication Excellence – Assist with creating executive presentations, confidential reports, and departmental communications .

✅ Office Operations & Expense Management – Handle administrative functions, from invoice processing to travel logistics.

What You Will Do:

• Manages the Chief Human Resources Officer's (CHRO), complex, high volume calendar, ensuring adequate balance of meeting time, work time, travel time and general availability. Provides calendaring support for a limited number of additional senior leaders
• Manages compensation committee meetings
• Advance preparation of required daily materials
• Maintains awareness of the CHRO’s daily schedule, including the planning and timely notification of meetings and appointments; uses independent judgment in setting priorities and proposing alternatives to meetings; prepares for and cleans up from in-person meetings
• Collaborates with other Executive and Administrative Assistants across the enterprise and external organizations to schedule meetings and events
• Coordinate and organize special events; serves as key point of contact for important group meetings
• Arranges for conference room and technical support (i.e. projector, WebEx, teleconferencing, etc.) and prepares materials as necessary
• Ensures meeting participants have accurate meeting logistics (locations, directions, security clearance, etc.)
• Prepares and coordinates materials for use with board members
• Manages communications and interactions with board members and their delegates
• Maintains office files and systems to ensure the easy retrieval of materials
• Coordinates all travel arrangements
• Processes and tracks expense reports
• Processes and tracks purchase orders, invoices and check requests for payments

What You Bring:

3-5+ years of experience supporting senior executives in a fast-moving, high-level environment.

Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).

Exceptional communication and interpersonal skills – you can navigate conversations with C-suite executives, board members, and cross-functional teams with ease.

strong problem-solving ability – you anticipate needs and proactively find solutions.

Discretion and confidentiality – you handle sensitive information with the utmost professionalism.

Why Join Us?

✨ Be part of an influential, mission-driven organization .

✨ Work in a collaborative and fast-paced environment where your contributions make an impact.

✨ Engage with top-tier professionals across industries .

✨ Enjoy competitive compensation and benefits .

Ready to Elevate Your Career? Apply today and become an integral part of our executive team!

FOR MORE IMMEDIATE CONSIDERATION, email a current resume to [email protected]

TXT: Your NAME and EXEC to 954-308-6735

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