Job Description

SUMMARY

A growing company in the fragrance and materials industry is seeking a detail-oriented Sample Coordinator to oversee the end-to-end coordination of sample shipments. This in-person role plays a key part in ensuring timely and accurate fulfillment of customer sample requests by managing logistics, documentation, and internal communications. Ideal for someone who thrives in a structured, hands-on environment and enjoys process-driven work.

RESPONSIBILITIES

• Independently manage the receipt and processing of sample requests using an internal portal and prioritized tracking spreadsheet.
• Print accurate shipping labels that include required hazard codes using the internal system.
• Generate and organize necessary supporting documentation, including safety data sheets (SDS), to accompany outgoing samples.
• Coordinate with the shipping team to ensure packages are dispatched efficiently and according to customer specifications.
• Communicate with clients to provide shipment updates and maintain records by updating internal tracking systems.
• Collaborate with the Accounting team regularly to identify samples that need to be invoiced to customers.

QUALIFICATIONS

• Proficient in Microsoft Outlook and basic Excel functions (data entry, spreadsheets, etc.).
• Strong organizational skills and attention to detail.
• Ability to manage time effectively and handle multiple requests in a fast-paced environment.
• Must be comfortable working on-site with no remote option.
• Physically capable of lifting containers weighing up to 11 lbs (5 kg).

WHAT’S IN IT FOR ME

• Be part of a respected organization known for its excellence in material science and product integrity.
• Work in a collaborative, professional environment where attention to detail is highly valued.
• Gain hands-on experience in a specialized logistics role within the fragrance and chemical industries.
• Stable full-time schedule with a clear structure and purpose in your daily tasks.

COMPENSATION : $23-$25/hr.

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