Job Description

We are looking for a Legal Billing Specialist who will be responsible for bill preparation and management. This role will support and work closely with legal staff and Revenue Services & Financial Analysis Department by providing billing and accounts receivable information/documentation as well as interface with non-legal staff, vendors, and clients. The Legal Billing Specialist will report to the Billing Manager.

• $90-110k

Responsibilities:

• Monitor inventory and ensure adherence to client discounts and guidelines by reviewing proformas and analyzing aged WIP prior to distribution to Billing partners; follow-up with Billing Partners regarding AWIP especially those over 30 days; keep Manager informed by regularly providing updates to billing status, and reasons for delayed billing.
• Monitor unallocated funds and expedite application of funds; advise Manager of any payment that remains unapplied for more than one week.
• Monitor On Account funds and follow up with partner to ensure timely application to WIP and AR; bring to Manager’s attention if unallocated for more than two months.
• Suggest ways to improve the billing process, productivity, and over-all functioning of the department.
• Provide monthly Billing Projections, Aged WIP Report, Hit List and Missed List by dates indicated on Billing Schedule, or as required by Manager.
• Assist Accounts Receivable department by actively monitoring receivables.
• Prepare, print and distribute proformas each month.
• Draft bills and forward to partners each month; carefully observe and apply discounts ensuring adherence to client requirements; follow up with partner/reviewer to ensure timely review and transmittal to clients.
• Edit time records, maintaining and filing documentation for adjustments in a timely manner; develop awareness of repetitive adjustments; suggest ways to improve the time-keeping and adjustment process.
• Maintain a correspondence folder for each Billing Partner; promptly file miscellaneous correspondence, and time and disbursement adjustments; ensure that copies of all posted bills are filed and saved.
• Offer assistance with peer assignments; mentor and assist in the training and development of new Billing Coordinators.
• Any other responsibilities or special projects as required by partners, or as assigned by management.

Required Qualifications:

• 2+ years experience working in a Billing department for a law firm or professional services firm.
• Ability to work with limited supervision and follow up on problem areas.
• Strong oral and written communication skills
• Strong Math skills
• Strong interpersonal and organizational skills a plus.
• Work well in a team environment.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on , and .

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