Job Description

Job Description: Project Specialist - Freight Forwarding Operator

Department: Logistics/Supply Chain Management

Location: Chicago, IL

Employment Type: Full Time - On Site

Role Summary:

The Project Freight Forwarder Coordinator plays a pivotal role in managing the logistics and transportation needs of project-based freight movements. This individual ensures the seamless coordination of cargo from origin to destination while adhering to project timelines, budgets, and client requirements. The ideal candidate will possess a strong understanding of freight forwarding processes, excellent organizational skills, and the ability to communicate effectively with diverse stakeholders.

Key Responsibilities:

Freight Coordination and Management:

• Plan, execute, and oversee the end-to-end transportation process for project cargo, including oversized or specialized shipments.
• Liaise with carriers, shipping lines, customs brokers, and other stakeholders to ensure timely and cost-effective delivery.
• Coordinate multiple modes of transportation based on project requirements with an emphasis on Ocean Freight
• Negotiate rates, schedules, and terms with freight providers to optimize cost and service.

Project Oversight:

• Develop and maintain detailed project logistics plans, timelines, and budgets.
• Monitor the progress of shipments and address any deviations or delays.
• Collaborate with project teams to align logistics strategies with project milestones.
• Ensure compliance with local and international regulations, including customs, export control, and hazardous material handling.

Documentation and Reporting:

• Prepare and verify shipping documents such as bills of lading, commercial invoices, packing lists, and customs declarations.
• Maintain accurate records of all project logistics activities.
• Provide regular updates and reports to management and clients on shipment status and project logistics performance.

Problem Solving and Risk Management:

• Proactively identify potential risks or bottlenecks in the logistics process and implement solutions.
• Handle unforeseen challenges such as delays, damaged cargo, or route changes with efficiency and professionalism.

Collaboration and Communication:

• Act as the primary point of contact between clients, internal teams, and agents.
• Build and maintain strong relationships with clients to understand and meet their project logistics needs.
• Ensure clear and timely communication across all stakeholders involved in the logistics chain.

Qualifications:

Education and Experience:

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field (preferred).
• Minimum of 4 years experience in freight forwarding, logistics, or supply chain coordination.
• Prior experience in project cargo or specialized logistics is highly desirable.

Skills and Competencies:

• Strong knowledge of international shipping regulations, INCOTERMS, and customs procedures.
• Experience handling oversized/overweight shipments and one-off large project shipments
• Excellent problem-solving and decision-making abilities.
• Strong organizational skills with attention to detail.
• Effective communication and interpersonal skills.

Why Join Us?

• Be part of a dynamic team driving successful logistics for complex projects.
• Opportunities for professional growth and development within a global organization.
• Competitive compensation and benefits package.

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